The University of Arizona rescinded its Administrative Directive on Wildcat WellCheck in light of changing public health conditions in Southern Arizona and updated guidance issued by the Centers for Disease Control (CDC) and Pima County.
As of June 8, 2021, employees, students and designated campus colleagues are no longer required to perform a daily wellness check via the Wildcat WellCheck program each day before they are on a University of Arizona campus or begin campus-based activities.
Only close contacts of someone who tests positive per CDC guidance will be contacted to let them know to take extra precautions. That is, it will depend on the particulars of the class, and the class meeting schedule, as to whether a specific instructor will be contacted. The identity of any test-positive students will not be shared, however, since health information is to be treated as strictly confidential at all times.
Not necessarily. Only close contacts of someone who tests positive per CDC guidance will be contacted to let them know to take extra precautions. That is, it will depend on the particulars of the class, and the class meeting schedule, as to whether specific students or instructors will be contacted. The identity of any test-positive students will not be shared, however, since health information is to be treated as strictly confidential at all times, per HIPAA guidelines.
If you test positive, follow the steps recommended by Campus Health to self-isolate, seek treatment, and report to SAFER . You also need follow the Positive Case Protocol for Employees. If you feel well, but must isolate, discuss options to teach remotely or pre-record course lectures with your supervisor or program director. If you become ill and are unable to teach your class, as for any situation when an instructor is unable to perform their duties for a time, the department, in consultation with the instructor, will be responsible for determining how to handle the situation, including rescheduling or finding a temporary replacement.
Communication with Students
No. Information about testing and vaccination is considered protected health information, and it could be a HIPAA violation for an instructor to ask a student about testing and vaccination. Please remember that we are not asking students about their vaccination status. Vaccination status does not serve as a basis to limit student involvement in any academic activity.
The Instructor Reporting Form (IRF) provides a mechanism for instructors who are teaching IN-PERSON to report knowledge of COVID-19 cases in your classes. Students are not required to tell faculty when they have a positive test, but often they choose to do so. In order to track potential clusters of cases, public health investigates when there are 2 or more cases in a 2-week time period in the same location. This form allows instructors to report cases to SAFER, a group working directly with Pima County Health Department, and get information from trained epidemiologists on campus.
Only close contacts of someone who tests positive (within 6 feet for greater than 15 minutes, per CDC guidance) will be contacted to let them know to take extra precautions. That is, it will depend on the particulars of the class, and the class meeting schedule, as to whether a specific instructor will be contacted. The identity of any test-positive students will not be shared, however, since health information is to be treated as strictly confidential at all times.
No. The instructor MUST keep all student health information strictly in confidence. Our Contact Tracing team will reach out to close contacts of the test-positive individual.
Incomplete grades are only able to be granted at the end of a term when all but a minor portion of the course work has been satisfactorily completed. The incomplete policy is available online. Students should connect with their academic advisors to discuss their enrollment options.
No. Because most of the symptoms of COVID-19 overlap with the symptoms of a great number of other conditions (including, for example, seasonal allergies), you should not attempt to make a diagnosis based on apparent symptoms. You may periodically remind students that they should stay home if they are ill. However, please remember also that many symptomatic individuals who are tested for COVID-19 do not receive a positive result. Accordingly, no individual should be assumed to be infected with COVID-19 on the basis of apparent symptoms.
No, instructors of in-person courses do NOT need to create a fully-online section for students not coming back in person. If you are teaching synchronously in any form, best practice is to record your class meetings using Panopto or Zoom and post those to D2L in a clearly-labeled location. Students who have to engage asynchronously because of flex or personal circumstances can stay current on the classroom portion of the class. Instructors can also post notes, Powerpoint decks, or other materials so students can make progress asynchronously.
The Office of the Provost put together guidelines and process to conduct credit-bearing instructional field trips and off-campus activities during the Covid-19 pandemic. This guidance applies to all instruction-related activities that take place off-campus, in settings that involve co-location or in-person interactions, and/or that require travel. This could include, but is not limited to, field trips, instructional activity in community settings, and creative productions in off-campus arts or related venues.
We are delivering the majority of classes in-person to provide students with rich learning environments, research opportunities, and a sense of community and connection. We recognize that some individuals may have health-related conditions that may require workplace adjustments due to the pandemic. We strongly encourage employees to first discuss potential temporary modified work arrangements with their manager/supervisors. If needed, employees may connect with the Disability Resource Center (DRC) to explore requests for accommodations at email@example.com or 520-621-3268.
No. Instructors are responsible for teaching courses in the modality indicated to students in the published Schedule of Classes. However, the University is continuing to monitor public health conditions in our community and may issue modified guidance as the semester progresses. Decisions regarding course modalities will be made on a university-wide basis by University leadership in consultation with public health officials.
You are not required to provide a hybrid format. Students who need to attend remotely for more than a short period should register for courses scheduled in an online format. Students with particular health-related issues should be directed to work with the DRC.
Facilities Management Custodial Services adopted a “Healthy High Performance Cleaning Process” of our buildings and classrooms and provides a safe and clean environment in support of the University’s goal to provide a quality education. These cleaning standards and frequency have been implemented during the Corona Virus (COVID-19) for the Academic Campus and Medical Areas.
Yes, the collaborative classrooms will be returned to their pre-pandemic arrangements.
Room and Course Scheduling will work with department class scheduler to accommodate room-change requests. Room changes will be made based on availability, and we can’t promise that every request will be accommodated. To request a room change, email firstname.lastname@example.org or contact your department class scheduler.
No. Although moving outside might work well for some students, it is likely to adversely impact others. It is important to consider the impact of classroom technology, accessibility, and temperature extremes of outdoor locations, especially for those with accessibility concerns.
We recommend that instructors aim to maintain physical distance from all other room occupants, and to constrain their movements accordingly. Also, where an instructor is using a webcam for audio and video lecture capture/recording, it will be necessary to stay in range of the camera and microphone.
Instructors may provide office hours either in-person and / or remotely. Students must have the opportunity to meet with you to discuss any issues, concerns, or questions they may have.
No. Although individuals cannot require others to wear a mask, given the varying levels of personal risk from COVID-19, we expect some students and instructors to continue to wear masks to protect themselves. We encourage all members of the university community be open to conversations about risk tolerance, and to be considerate towards one another and respectful of each other’s needs. Please contact the Disability Resource Center if you have questions regarding a disability or medical-related condition.
See above – instructors cannot require mask use during office hours but can be clear about their own preferences. Zoom office hours can be offered if the added flexibility is helpful. No student should be impacted adversely because they prefer to either wear or not wear a mask.
All employees with health concerns that put them at risk of serious illness from COVID-19 are strongly encouraged to continue wearing a mask around other people to protect themselves. We recognize that some individuals may have health-related conditions that may require workplace adjustments due to the pandemic. Employees should first discuss potential temporary modified work arrangements with their manager/supervisors. If needed, employees may connect with the Disability Resource Center (DRC) to explore requests for accommodations at email@example.com or 520-626-9559.
Also, please refer to the CDC guidelines for COVID-19 Information for Specific Groups of People.
All classrooms and labs will continue to be equipped with a supply of face coverings. The University will provide surgical masks in building front entrances, classrooms, and other large sites. Surgical and KN95 masks will also be provided upon request. Please call the Facilities Management Work Control Desk at 520-621-3000 or contact your building manager. Use of self-supplied N95 respirators can be highly protective, but individuals choosing to use an N95 must follow the UArizona Voluntary Use of Respiratory Protection During COVID-19 guidelines
You are not required to provide a hybrid format, although you may choose to do so. Students with a health concern should be encouraged to continue to wear surgical-grade or higher face masks to protect themselves, and / or directed to work with the DRC.
Classes should be held in the modality they are assigned. If an instructor would like to explore an accommodation for their own disability or medical condition, please contact the Disability Resource Center.
For classrooms with an existing microphone system, there will be two types of microphones: 1) Lavaliere, which clips onto clothing and 2) Handhelds. Both of these can be easily cleaned with the cleaning materials supplied by Facilities Management. There are cleaning instructions posted on the teaching station to spray the cleaning solution on a cloth to wipe down equipment and to not spray the cleaning solution on the microphone itself.
- The remaining classrooms will have webcams to capture the instructor’s voice for the remote participants.
- CTS does not recommend instructors using their own microphones, as it may change settings in the system that would affect other instructors.
To maintain contactless interactions, it is not recommended to pass around a handheld microphone. The throwable CatchBox microphones will be removed from the classrooms.
To enable remote students to hear questions, it is recommended that instructors repeat all questions whether from in-class or online students. Other options are for a TA to hold a handheld microphone for students, or having all students submit questions via Zoom (even for in-class students) for the instructor to respond.
For centrally-scheduled classrooms, yes. Instructors can control zoom IDs and can set them up as they work best (to learn more, see the Office of Instruction and Assessment’s Zoom support resource). For departmentally-controlled rooms, contact departmental IT personnel to learn about how Zoom is handled.
Classroom Technology Services professionals will be available before classes begin to help instructors and their teams learn about the equipment and software in the room. Schedule a meeting at 520-621-3852.
Instructors can contact the instructor who uses the classroom just prior, and coordinate “room-handover” procedures. Room and Course Scheduling has instructor information for centrally-scheduled classrooms, contact at firstname.lastname@example.org.
Instructors who have teaching assistants or undergraduate learning assistants/preceptors should consider using team members to help with technology setup.
We strongly urge instructors to use the technology tools that are centrally supported through UITS, Classroom Technology Services and the Office of Instruction and Assessment. Students have been surveyed recently, and they report that it is difficult to learn all the different tools that instructors ask them to learn; they do not like tools that have a cost associated with them; and they are wary of “free” third-party tools that may collect personal data. If you are using a third-party tool, consult with the Disability Resource Center to see if the tool(s) is/are accessible.
It is important to communicate with students prior to the beginning of the semester about the requirements for the course, including hardware, software, connectivity, times for required synchronous meetings, and how issues will be handled if students cannot connect.
If students would like to request technology (e.g., webcam, laptop, etc.) from the university, they should get in touch with the library. Availability is not guaranteed, but there are limited items available for checkout. Faculty can direct students to Tech Resources for Online Learning for more information.
Since most instructors are not skilled IT professionals, it is important to give students direction on where they can find IT support – usually the 24/7 help desk. It is important to communicate the process by which students should notify the instructor when they are having trouble. This information should reside in the course syllabus as well as in a “Helpful resources” section in the D2L course site.
All centrally scheduled classrooms have a minimum functionality for recording and transmitting the instructor’s presentation, voice, and a document camera for live drawing. To learn more about the specific equipment for a room, Classroom Technology Services maintains a list of all centrally scheduled classrooms with specific information about room technology. From that page, you may link to a Box folder containing the most up-to-date layouts for these rooms (login with NetID and password is required). We recommend scheduling an appointment with Central Classroom Support (520-621-3852) prior to the start of classes to practice setting up and using the technology you plan for your course.
If you are teaching in a departmentally controlled classroom, you should consult with the department office to learn more about the technology and layout.