Your event should comply with the University's current face covering guidance.

Please note that all UArizona sponsored events, gatherings, and instructional activities must adhere to the University’s face covering guidance, even if they are being held at non-UArizona locations.   

Attendees should be encouraged ahead of the event to bring and use a mask. Have masks on-hand to provide to attendees who do not bring their own.

• The room or outdoor space reserved for the event should be of an appropriate size for the expected number of attendees. Adjust the size and location of an event based on the ability of attendees to stay 6 feet (2 arm-lengths) apart. 

• Generally, outdoor events are likely to be able to include more people. If the event is indoors, the size of the venue and the ventilation need to be considered when determining event size. 

• Change seating layout or availability of seating by blocking off rows or sections so that attendees can stay at least 6 feet apart.

• Remind attendees upon arrival to stay at least 6 feet away from people who don’t live with them.

• Discourage attendees from greeting others with physical contact (e.g., handshakes, hugs).  

• Encourage attendees to use hand sanitizer that contains at least 60% alcohol. 
   
• Ensure that you have adequate supplies to support healthy hygiene including access to soap, water, hand sanitizer containing at least 60% alcohol, a way to dry hands (e.g., paper towels, hand dryer), tissues, disinfectant wipes, masks, and no-touch trash cans.
   
• Sanitize shared items during the event between each use (i.e. microphones, podium, etc.) 
   
• Minimize sharing of materials, or limit use to one per group of people at a time, and clean and disinfect between each use.
   
• Avoid offering any self-serve food or drink options, such as buffets, salad bars, and drink stations. Consider having pre-packaged boxes or bags for each attendee.

• Prioritize outdoor activities, if possible.
   
• Limit in-person attendance or seating capacity to allow for physical distancing, or host smaller events in larger spaces.
   
• Use multiple entrances and exits and discourage crowded waiting areas.
   
• Limit food or beverage service in areas in which people are more likely to congregate as that may encourage unmasked interactions.
   
• Eliminate lines or queues. If that is not possible, encourage people to stay at least 6 feet apart by providing signs or other visual cues such as tape or chalk marks.

• If indoors, open windows and doors, if possible. 
   
• If using fans, make sure they do not blow from one person onto another. Increase circulation of outdoor air as much as possible (e.g., placing fans near open windows and doors).
   
• Encourage guests to avoid singing or shouting, especially indoors. If possible, keep music levels down so people don’t have to shout or speak loudly to be heard.
   
• If setting up outdoor seating under a pop-up, open air tent, ensure guests are still seated at least 6 feet apart. Enclosed 4-wall tents will have less air circulation than open air tents. If outdoor temperature or weather forces you to put up the tent sidewalls, consider leaving one or more sides open or rolling up the bottom 12 inches of each sidewall to enhance ventilation while still providing a wind break.

• Encourage people to stay at least 6 feet apart by providing signs or other visual cues such as tape or chalk marks in areas such as entrances, exits, and restrooms.
   
• Establish participant traffic flow plans to reduce bottlenecks and ensure the ability to maintain physical distancing at the event.
   
• Utilize separate entry and exit points when feasible.
   
• Consider making walkways one-way or clearly divided for bi-directional movement. Provide appropriate directional signs and markers, such as those that are freestanding or on the ground, to indicate the appropriate direction of pedestrian movement.

• Collect contact information, including name, email, and phone numbers, for all participants to ensure that event communications can be sent out as needed (e.g., pre-event information, postponement or cancellation notices, or post-event follow-up).
   
• Prior to the event, communicate with all attendees to remind them of the event protocols and expectations, including:
  • Face coverings and social distancing 
  • A reminder that attendees who do not feel well should stay home
  • Encourage participants to download the WeHealth App to assist with contact tracing.
     
• Plan and implement appropriate communication methods to ensure event protocols during the event (e.g., signage, event monitors). 

Each on-campus activity or event must have an organizer who is physically present at the event and responsible for ensuring that the event or activity is planned and implemented according to current UArizona COVID-guidelines.